eClinicalWorks Integration

Patient Identity Confirmed. eClinicalWorks Chart Ready.

HIPAA requires healthcare organizations to verify who’s calling before sharing health information. For organizations running eClinicalWorks (eCW), NovelVox brings that check and the chart together: once a patient is verified, in the IVR or by the agent, the chart opens in Agent Accelerator.
CCIP handles requests that need no human agent, authenticating patients through IVR or a virtual agent and writing updates straight into eCW, no queue.
NovelVox is an official eClinicalWorks partner, listed on the eClinicalWorks App Marketplace.

Where the Phone and the Chart Work as One

Front desk and contact center teams in eClinicalWorks organizations handle scheduling, refills, referrals, insurance questions, and appointment confirmations, often on the same call. Agent Accelerator and CCIP keep each request moving as fast as the conversation.
Agent Accelerator puts the patient’s eClinicalWorks record (appointment status, provider, visit history, active prescriptions, open referrals) in a unified workspace after verification.
CCIP lets patients book, reschedule, confirm, or cancel appointments, or request refills, on their own through IVR or a virtual agent, and writes each action back to eClinicalWorks.

Key eCW Integration Benefits

Identity Verification Built Into the Call Flow

Patients verified in the IVR reach the agent with their eClinicalWorks record open; the agent verifies everyone else with a one-time passcode or security questions. Neither path involves searching eCW for the chart.

Referral Status Without the Callback

Agents see the patient’s open referrals from eClinicalWorks alongside the rest of the chart, so a “where’s my referral” call gets answered on the spot instead of becoming a callback.

Refill Requests Arrive With the Details

CCIP takes refill requests through IVR or a virtual agent and writes them into eClinicalWorks with medication, prescriber, and callback number intact. No rebuilding them from notes between calls.

Appointment Updates That Close the Loop

When the patient confirms, cancels, or reschedules through IVR or a virtual agent, the change writes back to eClinicalWorks directly instead of sitting unheard in a voicemail box.

Coverage Details Already on Screen

The payer, member ID, and plan details stored in eClinicalWorks sit next to the appointment, so coverage questions get answered without opening a second system.

Access to Patient Data Follows Your Rules

Every interaction, agent-assisted or self-service, confirms identity before sharing patient information and logs each action per your organization’s audit and compliance requirements.

How It Works

Agent Accelerator and CCIP
Cover Every eCW Interaction

Agent Accelerator, for Agent-Assisted Interactions

Patients verified in the IVR reach the agent with identity confirmed; everyone else is looked up and verified by the agent with a one-time passcode or security questions.
Once identity clears, the chart loads: appointments, provider, visit history, active medications, open referrals. Transfers to another agent, a nurse, or a provider carry that context automatically.

CCIP, for Self-Service Interactions

A patient makes a scheduling or refill request through IVR or a virtual agent, and CCIP authenticates them first. CCIP checks it against live scheduling and prescription data in eClinicalWorks, completes scheduling changes directly, and writes refill requests to the patient’s record.
Each change is reflected in eClinicalWorks. Like agent-handled interactions, it’s logged in line with your organization’s audit and compliance requirements.

What This Looks Like on a Real Call

A patient calls and verifies their identity in the IVR before reaching an agent. Agent Accelerator pulls up their demographics, contact details, and address before the agent answers, so the agent opens the conversation with the full record in view instead of midway through a manual search.

A patient asks which insurance plan is on file for their upcoming visit. Agent Accelerator has already surfaced the appointment’s date, time, and status next to the payer, member ID, and plan details, so the agent answers directly instead of pulling two systems open to piece it together.

A call needs to move from the front desk to a nurse or a provider. The escalation carries the patient’s documented allergies, reaction details, and relevant observations with it, so the care team isn’t starting from a blank chart or asking the patient to repeat their history.

A patient calls asking about a refill on a current prescription. Agent Accelerator shows the active medication, prescribing provider, pharmacy on file, date prescribed, and refills authorized right on the agent’s screen, so the answer comes from the record instead of a guess.

A patient needs to move a 2 pm appointment to Thursday and doesn’t need an agent to do it. CCIP authenticates the patient, handles the reschedule through IVR or a virtual agent, and writes it straight to eClinicalWorks, so the front desk sees the same updated slot they’d see if they’d made the change themselves.

Every Patient Conversation, Connected to eClinicalWorks

Agent Accelerator and CCIP bring eClinicalWorks into your contact center: one for interactions that need a human agent, one for those that don’t. eCW remains your system of record. Fewer routine calls in the queue, and fewer patients repeating their history at every transfer.

17+

Years

250+

Customers

1000+

Installations
cmmi-level-3
Bring eClinicalWorks
Into Every Patient Call
See how Agent Accelerator and CCIP connect
patient conversations to the eClinicalWorks record.
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Overview

  • Open the eCW chart the moment identity is verified
  • Execute scheduling and refill requests without an agent
  • Official eCW partner, listed on the App Marketplace
  • 17+ years in regulated CX
  • 1,000+ installations across 250+ customers

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  • About Yourself

Overview

  • Open the eCW chart the moment identity is verified
  • Execute scheduling and refill requests without an agent
  • Official eCW partner, listed on the App Marketplace
  • 17+ years in regulated CX
  • 1,000+ installations across 250+ customers

In a hurry?

Connect with us right away through instant chat.

See the eCW Integration in Action

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